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The final option is a “Send all group email and events to members’ inboxes. Selecting “Private- Only approved members can see what’s inside” creates a group only approved members of your organization can access. Selecting “Public- Anyone in your organization can see group content” creates a group anyone in your organization can access. By default, groups are marked as “Private,” which means only approved group members in the organization can see what is inside the group. Next, use the “Privacy” drop-down to select either the “Public” or “Private” choice. Next, based on whatever classifications your organization provides, you can choose a group classification, if needed, from the “Classification” drop-down. This group description appears to both members and non-members. You can enter a description of the group into the “Description” field. If you see a red “Not Available” icon appear at the right end this field, then you must change the email address for the group by editing it, as the email you entered is already assigned to an existing group.Ĭreate a New Group in Outlook – Instructions: A picture of a user creating a new group within the “Create Group” window in Outlook. If no conflicts are apparent, an “Available” checkmark appears to the right of the group’s email field. The server compares the group email address against existing group emails. As you type the group’s name, the group’s email address, called its “Group ID,” is automatically created from the group name and appears in the “Email address” field below the name. Enter a name for the group into the “Name” field. Alternatively, if you select any existing group or select any mail folder in the Folder Pane, you can click the “New Group” button in the “Groups” button group that appears on the “Home” tab of the Ribbon.ĭoing any of these actions then opens the “Create Group” dialog box. Alternatively, click the “New Items” drop-down in the “New” button group on the “Home” tab of the Ribbon and then select the “Group” command from the drop-down menu. Then select the “New Group” command from the pop-up menu that appears. (If you don't see the + button, hover your mouse over the left pane.)To create a new Group in Outlook, right-click the word “Groups” in the Folder Pane of Outlook. In the left pane, next to Groups, select the + button. Instructions for classic Outlook on the web Anyone else in your organization who is not approved cannot see what's in the group. This means only approved members in your organization can see what's inside the group. Privacy: By default, groups are created as Private. Note: If you don't see Groups in the left pane, your organization may not have turned on Groups. You can add guests who are people outside your school or your organization to the group. Type member email addresses or select members from the contact list to add to the group. This description will be included in the welcome email when others join the group. Members can change this setting for their own mailboxes.ĭescription: Optionally, enter a description that will help others understand the group's purpose. Send all group conversations and events to members' inboxes Optionally, check this box to enable members to see all group conversations and events in their inbox without having to visit separate group workspaces. Select Private to create a group where membership requires approval and only members can view group content. Select Public to create a group where anyone within your organization can view its content and become a member. Privacy: By default, Groups are created as Private. Options available depend on what your organization has set up. This description will be included in the welcome email when others join the group.Ĭlassification: Choose a classification. Note that once you choose a group name, it cannot be changed.ĭescription: Optionally, enter a description that will help others understand the group's purpose. "Not available" means the group name is already in use and you should try a different name. Once you enter a name, a suggested email address is provided. Group name: Create a name that captures the spirit of the group.